You can easily create forms for special purposes such as entering data in
specific sets of fields. In this case, the form might not need to include all
the fields; when you only use what you need, you end up with a simpler,
less confusing form.
Forms don’t have to be laid out by using the same field order as the
table. This is an especially handy feature if you’re inputting data that is
laid out quite differently than your table.
You can set up forms to validate the data so that users can’t mess up
your database by entering bogus information.
Even if some of these form features seem a little bit beyond your interests or
immediate needs right now, don’t worry — you’ll find out about all of them
and get many more great ideas in the chapters that follow.
Entering data with the Form Wizard
Entering data into an Access database by using a form is much easier than
entering data directly into a table in Datasheet view. Figure 1-2 shows a
simple form you might create, using the Form Wizard in Access. In this case
the form was not optimized in any way — it’s simply the way the wizard
created it.
Field labels
Use these controls to navigate between records.
Enter data in the fields.
Use drop-down list boxes to choose from a list.
Figure 1-2:
Even a
simple form
makes
entering
data into
your Access
database
easier.
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Part I: Accessing Both Ends: Getting Data In and Info Out
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